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RALEIGH, N.C. –The Property Records Industry Association (PRIA) has approved and published a paper on Land Records Management Systems (LRMS) Best Practices. This publication, four years in development, is intended to help recorders evaluate their current LRMS, prepare an RFP for a new system and for LRMS vendors to understand the full scope of the recorders’ needs.

An LRMS provides a mission critical connection between government and business sectors in the property records industry. These software products provide solutions to many technical, regulatory and statutory requirements that recording jurisdictions face in the United States.  LRMS products are vital for recording jurisdictions to operate efficiently and effectively. Larry Burtness, customer operations manager, Figure Technologies, president of PRIA, and one of the co-chairs for this project, explains, “This PRIA work product provides recording jurisdictions with information that may be helpful for evaluating and making informed decisions about LRMS solutions. It also provides a comprehensive set of best practices for the LRMS vendors to consider when developing or implementing products.”

Karl Trottnow, Simplifile, also a co-chair for this project concurs stating, “An effective LRMS should have the ability to adapt to the changing demands and requirements of the recorder’s office. The recording jurisdiction should also consider the existing functional capacity of the LRMS and the software vendor’s commitment to support, maintenance and future innovation.” Past PRIA work products have addressed property recording processes, including bulk records access, records preservation, indexing, redaction, the Uniform Real Property Electronic Recording Act (URPERA), eNotarization, and eRecording. This LRMS Best Practices document brings together components of previous PRIA work products with a focus on how LRMS solutions support the property records industry.

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